Wedding Transportation in NYC: Planning Guide for 2025
Plan perfect wedding day transportation. Vehicles, timing, costs, and coordination tips for NYC and Long Island weddings.
Your wedding day transportation is about more than getting from A to B—it's part of the experience, the photos, and your guests' memories. Here's everything you need to know about planning wedding transportation in New York City and Long Island.
Who Needs Transportation?
- •Bride & Groom: Most important—you need reliable, on-time arrival to ceremony and elegant departure to reception.
- •Wedding Party: Bridesmaids, groomsmen, flower girls, ring bearers. Keep the group together and on schedule.
- •Immediate Family: Parents and grandparents often need transportation, especially between venues.
- •Guests: If your reception venue has limited parking or is in the city, guest shuttles prevent headaches.
- •Out-of-Town Guests: Airport pickups and hotel-to-venue shuttles show you care.
Vehicle Options & Pricing
Luxury Sedan
$150-250/hourMercedes S-Class, BMW 7 Series, Lincoln Continental
Capacity: 2-3 passengers
Best for: Bride & groom, elegant intimate style, photos
Luxury SUV
$175-275/hourCadillac Escalade, Lincoln Navigator, Mercedes GLS
Capacity: 4-6 passengers
Best for: Wedding party, multiple bridesmaids, dress space
Stretch Limousine
$200-400/hourLincoln Stretch, Chrysler 300, Cadillac Stretch
Capacity: 8-12 passengers
Best for: Full wedding party, champagne toasts, photos
Sprinter Van
$175-300/hourMercedes Sprinter (Executive or Party)
Capacity: 10-14 passengers
Best for: Entire wedding party, guest shuttles, comfort
Party Bus
$250-500/hourMini bus with amenities
Capacity: 20-30 passengers
Best for: Large wedding parties, celebration atmosphere
Planning Timeline
Research transportation companies, get quotes, book popular vehicles
Finalize vehicle selection, confirm booking, pay deposit
Confirm all details, provide final timeline and addresses
Final confirmation call, share contact numbers
Driver arrives early, coordinates with wedding planner
Pro Tips for Wedding Day
Build in Buffer Time
NYC traffic is unpredictable. Add 30-45 minutes buffer to all transportation times.
Assign a Point Person
Give the driver one contact (not bride/groom) who knows the timeline and can make decisions.
Consider the Dress
Big gowns need space. SUVs and stretch limos are easier to get in/out of than sedans.
Stock Essentials
Ask driver to have water, tissues, phone charger, and an emergency kit available.
Frequently Asked Questions
How much does wedding transportation cost in NYC?
Wedding transportation ranges from $500-$2,000+ depending on vehicles and duration. Luxury sedans run $150-250/hour, stretch limos $200-400/hour, and guest shuttles $150-200/hour.
How many vehicles do I need for my wedding?
At minimum, you need transportation for the wedding party and VIPs (parents). Many couples also arrange guest shuttles between venues.
When should I book wedding transportation?
Book 3-6 months in advance, especially for peak wedding season (May-October) and Saturdays.
What vehicles are best for weddings?
Popular choices include luxury sedans for intimate style, stretch limos for traditional elegance, and Sprinters for larger parties.
Planning Your Wedding Transportation?
Let us help make your special day perfect. Get a custom quote for your wedding.